Last week, we discussed the importance of employee education and awareness to help minimize your organization’s cyber security risks. This week’s article in our National Cyber Security Awareness Month Series will focus on another major security risk for businesses – PASSWORDS. Password security is oftentimes forgotten, leaving organizations open to attacks.
Hackers hijack or crack passwords to steal identities, access sensitive data and infect your systems with ransomware or viruses. In fact, cracked or stolen passwords are to blame in 81% of hacking-related breaches.
Having a hard to crack password is the first line of defense against data breaches. But even with all the widely-known risks involved in weak passwords, people still use the most common offenders. According to SplashData, the top 5 worst passwords of 2017 were:
Businesses need to implement good password policies so employees don’t leave the organization susceptible to cyber attacks. Below is a list of DOs and DON’Ts to consider.
|Use passphrases||Use dictionary words|
|Use a mix of upper and lowercase letters, numbers and characters||Use personal info like names, birthdays, addresses or phone numbers|
|Have at least 8 characters||Use the same password for more than 90 days|
|Use a different password for every account||Share your passwords with coworkers|
|Use a password management application||Store passwords in unprotected digital documents or written down in plain sight|
Two-Factor Authentication (2FA) adds another layer of password protection by making users go through an additional step before being able to log in. This provides another form of evidence that you are who you say you are, typically by entering a security code or pin that is sent to you via email, mobile text message or phone call. 2FA makes it harder for attackers to login to your account because they would also have to have access to your email account or another device to provide the code. And the security codes are usually only valid for a short amount of time and can only be used once.
Aside from having strong passwords and using multiple forms of verification, organizations can still be at risk. When employees resign or are terminated, it is best to deactivate their user accounts and disable any access they may have to the network (including wireless) right away. This will help safeguard your business against disgruntled employees who may have been let go and are looking for vengeance.
If you use an external IT Service Provider to support your business, another thing to consider is what their password policies are. Does the provider use the same administrator username and password for all of their clients? Does the administrator account password get changed when their technicians leave? Do they store any passwords pertaining to your business in a password management system or secure file?
Texas Systems Group has multiple safeguards in place to protect our BrightStar Managed Service clients’ passwords. Two-factor authentication, a password management system and tight security policies ensure that your passwords are secure and help deflect cybercriminals from hacking your user accounts. To find out more information, contact us.
October is National Cyber Security Awareness Month (NCSAM) and like Halloween, cyber threats can be pretty scary. This month, we will post a series of articles to help minimize IT security risks through end-user awareness and training.
Started in 2003, National Cyber Security Awareness month is a collaborative effort between the Department of Homeland Security the National Cyber Security Alliance. Each year, NCSAM highlights different themes with a strong focus on helping consumers avoid becoming victims of cyber attacks.
Because we are a Managed IT Service Provider for businesses and organizations, we wanted to focus on how cybercrimes affect companies. Cyber attacks are the biggest threat to organizations today, and they don’t just prey on large corporations. Cybercrimes targeting companies with less than 250 employees have steadily increased over the last five years, affecting 61% of SMBs in 2017.
EMPLOYEES are the weakest link for organizations when it comes to cybersecurity. Even if your business has deployed all the security tools possible – anti-virus and anti-malware software, firewall, email, and web filtering, etc. – an action by a single employee can cost your business thousands of dollars or compromise customer and employee data. If attackers can bypass all of these methods, you can bet they are sophisticated enough to trick your employees into opening an attachment, clicking on a link or even transferring money to a fraudulent bank account!
So what are the most common ways these cybercriminals are using your employees to infect your network?
Social Engineering is a term used to describe the psychological manipulation of people into performing actions or divulging confidential information. There are several different ways cybercriminals use social engineering to attack business. Below are some examples, but we will talk about the most common type of scams more in-depth.
Phishing is still one of the most common methods cybercriminals use to trick employees, and the emails are getting better and more legitimate-looking. Gone are the days of phishing emails being easily spotted due to bad grammar, suspicious sender email addresses and low-resolution graphics. The new phishing emails are extremely convincing and oftentimes look exactly like the company they’re trying to emulate.
While phishing emails are usually general and sent out to a larger group of people in hopes of tricking a small percentage of the overall target, spear phishing attempts are mostly sent to 10 or fewer mailboxes. With spear phishing, attackers already know information about the victim or the company they work for, making the email all the more convincing. This information is sometimes gleaned from social media posts by the individual or company. Successful spear phishing is the cause for 95% of all attacks on enterprise networks, according to the SANS Institute.
Vishing, or voice phishing, happens when the victim is called and manipulated into giving up sensitive information over the phone. Typically, the attacker pretends they are with a bank, government organization or trusted company and requests account credentials to verify the victim’s identity.
CEO Fraud, also known as Business Email Compromise (BEC), is a type of spear phishing attack and continues to increase year over year. This threat targets employees and involves the attacker spoofing an email from the CEO or other top-level positions within the company to request a funds transfer or private personnel or customer information. The FBI reports that BEC attacks caused $5.3 billion in losses between 2013 and 2016.
Here is a CEO Fraud scam scenario:
A cybercriminal learns that John, the CEO of XYZ Corp, is out of town at a conference through a post on XYZ Corp’s Facebook page. The attacker checks xyzcorp.com for a list of employees and is able to get the name and email address of Jane in the accounting department. He then spoofs John’s email address and sends the following email:
“Jane, are you busy? I need you to process a large wire transfer for me as I will be tied up at the conference all day. Let me know when you’re available and I can send the recipient’s details. Thanks, – John.”
Jane responds “Sure, I can help. Please send me the information and I will take care of it as soon as possible.”
The attacker emails the amount of the transfer and account details and Jane transfers the money.
Cybercriminals have also used this method of attack to trick HR employees into sending W-2s and other sensitive information. Over 200 employers were attacked in 2017, leading to hundreds of thousands of employees who had their identities compromised.
The most effective way to reduce your cyber risks is educating the employees in your organization so they know what to be aware of. Yearly and quarterly security awareness training is A MUST for every company, big or small, and especially for healthcare, government agencies, financial institutions, manufacturing, and legal companies.
It is your entire organization’s responsibility to be vigilant when receiving electronic and phone communication. Here are a few steps to help mitigate your cybersecurity risks:
Texas Systems Group uses a Layered Security Architecture to protect our BrightStar Managed Service clients’ IT infrastructures, which includes employee security awareness training. Check with your IT staff or service provider to see what they recommend for your organization. Or if you’d like to contact us, click here.
“Labor Day pays tribute to the contributions and achievements of American workers, and Labor Day 2018 occurs on Monday, September 3 (it’s traditionally observed on the first Monday in September). It was created by the labor movement in the late 19th century and became a federal holiday in 1894. Labor Day also symbolizes the end of summer for many Americans, and is celebrated with parties, parades and athletic events.” (From History.com)
Texas Systems Group will be closed Monday, September 3rd to celebrate the Labor Day holiday. For IT support, please follow the instructions below:
The TXSG Team
*Please note: There will be an after hours service charge for any support requests not covered under a Managed Service Agreement.
Texas Systems Group is thrilled to welcome Christian Dyess to the Service Desk Team!
Christian began taking interest in computers and networking in high school, building his own gaming computer and attending LAN parties with his friends. After high school, he went to college to pursue a business degree but a few years later he decided to get a formal education in information technology. He received Associate degrees in Network Security and Computer Systems Networking from Texas State Technical College.
Christian worked at a local datacenter and hosting company for 5 years, but decided he wanted a change from providing support to network admins and working the night shift. He recognized that managed service was the direction the IT industry was going and wanted to use his talents to assist business end users. In April he was hired as an IT Administrator on TXSG’s Service Desk Team and we are very happy he came on board!
In his spare time, Christian still plays video games but also enjoys board games, the outdoors, swimming in his pool and being a dad!
A couple more fun facts about Christian:
What our customers have to say about working with Christian:
For Texas Systems Group, it’s all about consistently providing Texas friendly, honest and caring customer service. It is what sets us apart from all the other IT Service Providers out there. Our current Customer Satisfaction Score is 9.91/10, thanks to our well trained, highly professional and Texas friendly technical team!
Here are just a few of the 5 Star Ratings we have received in the past month –
We couldn’t be more honored to receive such awesome feedback from our clients! Check out these and other reviews on our BizRatings page.